• Utilization of Residual Funds in Sponsored Research Grant and Contract

      Division of Sponsored Program Administration; Georgia Health Sciences University (2005-12)
      To provide institutional guidance for the timely and appropriate utilization of residual balances of sponsored grant/contract accounts.
    • Sponsored Accounting Cost Transfer Policy

      Division of Sponsored Program Administration; Georgia Health Sciences University (2002-02)
      This policy establishes requirements for processing transfers of direct costs to or from sponsored accounts. Federal regulations, generally accepted accounting principles, and good management practices require that all costs incurred be appropriate to and for the direct benefit of the project charged, and that accounting records be maintained on a timely and accurate basis. Audit reports routinely question or disallow cost transfers, in particular those that are frequent, tardy, unexplained or inadequately explained.
    • Service Centers

      Division of Sponsored Program Administration; Georgia Health Sciences University (2006-07)
      To document the fiscal controls under which internal service centers operate.
    • Salary and Fringe Benefit Charges to Extramural Awards

      Division of Sponsored Program Administration; Georgia Health Sciences University (2002-07)
      This policy establishes requirements for assigning salary and commensurate fringe benefits charges to extramural awards.
    • Facilities and Administrative Cost Policy

      Division of Sponsored Program Administration; Georgia Health Sciences University (2005-11)
      This policy establishes the principles for maximal recovery of Facilities and Administrative costs for Georgia Health Sciences University and Medical College of Georgia Research Institute and defines procedures to assure that all requests for waivers are treated equitably.
    • Effort Reporting Policy

      Division of Sponsored Program Administration; Georgia Health Sciences University (2003-04)
      This policy establishes institutional requirements for reporting effort on extramurally sponsored projects. Compensation for personnel services constitutes the largest component of the expenses charged to sponsored projects so it is important that the effort is charged correctly to the projects. Effort reporting is a process required by the federal government to verify that direct charges for salary to Federally sponsored agreements are reasonable and reflect actual work performed. The Office of Management and Budget (OMB) requires that distribution of salaries, whether treated as direct or facilities and administrative (F&A) costs, must be documented in the accounting system. OMB Circular A-21 requires that the allocation of salaries will be accomplished by a method which will be in accordance with the criteria in A-21, will produce an equitable distribution of charges for employee’s activities, and distinguishes employees’ direct activities from their F&A activities.
    • Direct Charging Policy

      Division of Sponsored Program Administration; Georgia Health Sciences University (2004-04)
      To provide the institutional standard for determining how costs are charged to sponsored agreements.
    • Cost Sharing

      Division of Sponsored Program Administration; Georgia Health Sciences University (2003-09)
    • Clearing Unallowable Expenditures

      Division of Sponsored Program Administration; Georgia Health Sciences University (2003-04)
      This policy defines the action centers/institutes/departments (“departments”) must take to clear unallowable expenditures from sponsored accounts. It is the principal investigator’s responsibility to appropriately manage the funds received from sponsors. Each department (via the departmental manager or chair) must also monitor expenditures on sponsored projects. If a sponsored project has expenditures that are unallowable on a sponsored account (e.g., overspent budget or budget category, expensed items that are not allowable by the sponsor, or expenses that are inappropriate to the project), it is the principal investigator’s/department’s responsibility to move those expenses off the sponsored account in a timely fashion.
    • Radiation Safety Program Enforcement Policy

      Environmental Health and Safety Division; Georgia Health Sciences University (2002-12)
      The regulatory climate surrounding the use of radioactive materials has become increasingly harsh and unforgiving. Severe penalties and fines have been imposed recently on hospitals that have failed to use their authorized materials safely or not in compliance with their license. This policy is designed to encourage the participation and cooperation of the users of radioactive materials to ensure their safe use of radioactive materials consistent with the rules and regulations of the Department of Natural Resources of the State of Georgia.
    • Fetal Dose Policy

      Environmental Health and Safety Division; Georgia Health Sciences University (2002-12)
      To provide a policy for the protection of the fetus/embryo of the pregnant employee occupationally exposed to ionizing radiation
    • Vehicle Operator Policy

      Public Safety Division; Georgia Health Sciences University (2005-04)
      To establish a policy on the use of GHSU owned, rented or leased vehicles, and the transporting of employees and students, and to establish minimum requirements for authorized operators of GHSU vehicles.
    • Vehicle Operator Policy

      Public Safety Division; Georgia Health Sciences University (2015-12-21)
      To establish a policy on the use of GHSU owned, rented or leased vehicles, and the transporting of employees and students, and to establish minimum requirements for authorized operators of GHSU vehicles
    • Student, Faculty, and Staff Identification System Policy

      Georgia Health Sciences University (2002-02)
      To provide policies and procedures for the issuance and usage of photo identification badges for students, faculty, and staff
    • Requests for Reserved Parking for Disabled Persons Policy

      Georgia Health Sciences University (2004-12)
      To provide a procedure and establish criteria for assignment of reserved disabled parking for Georgia Health Sciences University (GHSU) employees, faculty and students.
    • Parking Penalty Appeals Committee

      Public Safety Division; Georgia Health Sciences University (2005-12)
      To designate a committee to review appeals of campus parking citations
    • Key Control Policy

      Public Safety Division; Georgia Health Sciences University (1999-02)
      The purpose of this policy is to set forth procedures for the issuance and control of keys, and for accounting for keys when employees, faculty and staff terminate or transfer. This policy also provides procedures for issuing keys to and retrieving keys from students. For purposes of this policy, the term keys will include any electronic card also used to gain entry to GHSU buildings or offices, or other secured areas.
    • Designated Parking For: Conferences, Institutes, Special Events Policy

      Public Safety Division; Georgia Health Sciences University (1988-01)
      To provide a procedure for scheduling designated parking for attendees at GHSU sponsored or related conferences, institutes, or special events.
    • Criteria to Surplus Vehicles and to Request Fleet Replacement

      Public Safety Division; Georgia Health Sciences University (1997-11)
      The Vehicle Services Bureau, Public Safety Division, is responsible for the overall management of GHSU Fleet Vehicles. It is very important that old vehicles be replaced with newer, more economical and fuel efficient vehicles, on a timely basis. Vehicle Services is responsible for providing current information to users of GHSU Vehicles and to advise them on surplus procedures.
    • Contractor and Vendor Identification System

      Public Safety Division; Georgia Health Sciences University (2015-12-18)
      To provide procedures and instructions for the issuance and control of GHSU Identification Badges to Contractors and Vendors.